The Committees of the Hudson County HIV/AIDS Planning Council
-Clinical Quality Management Committee
-Council Action Committee
-Needs Assessment Committee
Clinical Quality Management Committee
The Clinical Quality Management Committee (CQM) will have the following responsibilities:
Assess the extent to which HIV health services provided to patients under the grant
are consistent with the most recent Ryan White and National HIV Health Service
Guidelines for the treatment of HIV disease and related opportunistic infections.
Develop strategies for ensuring that such services are consistent with the guidelines
for improvement in the access to, and quality of HIV services.
Monitor and provide any needed data on the CQM program which requires:
Specific aims based in health outcomes;
Support by identified leadership;
Use of data and measurable outcomes to determine progress and make
improvements to achieve the aims cited above.
To develop a CQM program that improves patient care, health outcomes, patient
satisfaction, to which certain components with a distinct role in the CQM program are necessary:
The Consumer Committee shall have the following responsibilities:
To establish a forum giving voice to the consumer
To provide the opportunity for the consumer to have direct input into the planning council, to
establish programming and feedback.
To hold the council accountable to those for whom it is created.
Council Action Committee
The Council Action Committee shall have the following responsibilities:
To establish and conduct the process of coordinating, compiling, submitting, and updating a
comprehensive HIV/AIDS plan to the Council;
To receive Needs Assessment and recommendations from the Needs Assessment Committee;
prioritizing identified needs and planned services for funding purposes. This prioritization will be presented and voted upon by the Planning Council. [At the time that this process shall be taken under consideration by this committee, it shall open itself to adding supplemental members, in an attempt to be reflective of the demographic make up of the TGA.
To prioritize identified needs and planned services for funding purposes;
To recommend to the Grantee a plan for the allocation and the reallocation of Ryan White funding,
in accord with the current prioritized service categories, necessary to accomplish a unified continuum of HIV health care within Hudson County. This process of allocation will occur just prior to, or at the beginning of the fiscal year; a reallocation of any anticipated unspent funds will be during the fiscal year to reassign these monies in order to assure that there are no unspent Ryan White funds.
To identify and evaluate the extent of unmet needs within the County with regard to persons with HIV/AIDS;
To continually plan for and promote an effective, efficient, and coordinated continuum of AIDS care within Hudson County;
To establish a procedure for the neutral review and evaluation of proposals for funding;
To provide relevant information on HIV/AIDS to the public, providers, and governmental agencies;
To encourage citizens participation in the HIV/AIDS planning process.
The Education Committee shall have the following responsibilities:
To develop an annual agenda for education and training which is designed to broaden the scope of consumers, providers, and the community with regard to the field of HIV/AIDS.
To plan and schedule workshops, seminars, and educational events.
To create an awareness in the community, through its various programs, the services which are
provided under the Ryan White HIV/AIDS Treatment Extension Act of 2009, Part A.
To conduct biannual training for Case Managers and Case Management Supervisors on the
“Standards of Care for Case Management.”
The EIIHA/TLC Committee will have the following responsibilities:
Identify and explore the needs for those individuals who are at risk of HIV infection within
Hudson County in order to engage these persons.
To improve the ability of individuals in the community to be aware of their
To raise the number of individuals in the community who are aware of their
HIV/AIDS status to obtain available services.
To raise the number of HIV positive individuals in medical care.
To refer at risk individuals who are HIV negative to services with the purpose of
maintaining their HIV negative status.
To make sure that all testing agencies link those who are HIV positive to medical and
other needed services.
The Executive Committee shall have the following responsibilities:
To assist in the development of structure for the Council;
To develop the agenda for all Council meetings;
To establish and conduct the process of reviewing, monitoring and evaluating HIV/AIDS goals and objectives;
To assist in the design for the planning process; to formulate an itemized budget for the Planning Council Support line item.
To approve all expenditures associated with the Planning Council Support budget.
To participate in the final appeals process;
To make recommendations to the County Executive regarding the area’s needs on a priority basis;
To address issues regarding policy and procedure;
To assist in the mobilization of new resources and funding for the purpose of filling service gaps, avoiding duplication of services, and coordinating HIV/AIDS services within the county;
To serve as a mechanism through which HIV/AIDS service concerns can be addressed in a
To perform other duties as directed by the Council.
The Housing Committee shall have the following responsibilities:
Identify and explore housing needs for those individuals infected with the HIV disease in Hudson County.
Identify the gaps in housing service within the County
Explore and identify a variety of specialized (wheelchair accessible, vision impaired accessible,
etc.) housing needs.
Have the various housing agencies communicate with the committee and encourage their
Identify available housing resources and share with consumers, consumer committee and
Encourage coordination of services between housing agencies.
Encourage committee membership participation at various County housing related meetings.
Report findings to the Needs Assessment Committee and Planning Council at least twice a year, and as needed.
The Minorities Committee shall have the following responsibilities:
Utilizing a broadened definition of Minorities, to create an awareness and identification of the needs of the following populations:
People of Color
Individuals who are gay, lesbian, bisexual, transsexual, and transgender Women and women with children
Orphans (infected and affected)
Assist with the design of services for those who are within designated Minority categories.
Encourage coordination of services between those agencies doing Prevention activities and Title I services.
To actively work with other Planning Council Committees to insure that all Minority issues are addressed.
Needs Assessment Committee
The Needs Assessment Committee shall have the following responsibilities:
To plan, develop, and produce the annual needs assessment which shall target specific under-served populations.
To develop tools designed for information gathering. This may be done with the use of a consultant.
The chair will report monthly to the Planning Council.
To review, compile data, and present the needs assessment to the Council Action Planning
Committee to be used during the Priority and Allocation setting process.